·
World Series Hotel and Vehicle Reservation Information
·
2004 Spring Board Meeting Minutes
·
Necessary Forms for the 2004 Season
· Team Rosters are due by June
1st for the $10/member fee.
Final Rosters are due by July 1st ($20/member fee) in order
to be able to participate in the World Series. (See form included in the
Newsletter.) NOTE the
addition of Identifying a minor on the roster requirements
· Letters verifying visual
impairment will be required for all NEW athletes participating in the
2004 World Series. Call the secretary
with any questions.
· The dates for the 2004 World
Series are August 1st – August 7th. The meetings will be
held on Tuesday, August 3rd.
Games will begin on Wednesday, August 4th, and continue thru
Friday, August 6th. The
Championship games will be held Saturday, August 7th. The tournament
will be held in
June 4-6
June
4-6
June
12-13
June 18-20
July 9-11
July 9-11
· Nominations – There are 9
Board positions up for election in 2004. They are: President, 1st Vice President, 2nd
Vice President, Secretary, Kevin Barrett, Seth Clark, Stephen Guerra, Sam McKinzie and Wilbert Turner. Kevin Barrett may only be elected to an
Executive office position. Please submit your nominations (remember the person
must be willing to run) to Dan Kelley at (614) 848 4681 or email to dkelley3@columbus.rr.com
· Visit us on the web at: www.NBBA.org
Reservations:
-
1 rep from each team to call with a reservation.
- Will
need to have a credit card to hold the rooms, but at check-in each room can self pay.
- Accept
cash, check, credit card.
If
personal check, must provide a drivers license/ID AND a credit card
If an
organizational check, must provide a drivers license
- TAX
exempt teams need to provide a copy of their state tax exempt letter (not a
501c3 letter) or certificate to the hotel AND they need to let the sales office
know about their tax exempt status with their reservation. MUST pay with organization check or credit
card
-
rooming list must be provided (names for each room) – this may be
edited prior to check-in if needed
-
IF providing rooming list and request a “master bill” check-in can be
completed by 1 person who will be given a “key packet” to distribute
-
JULY 10th is the
deadline for reservations!!!!
-
Refrigerators will be available for MEDICAL REASONS ONLY. (The hotel only has 8 on property.)
AIRPORT
SHUTTLE:
-
1 x 15 passenger bus and 1 x 7 passenger van available
-
will be at airport every hour on the hour
-
pick up is at ground transportation outside of baggage claim area
2004
BEEP BASEBALL WORLD SERIES VEHICLE RENTAL
THRIFTY CAR & TRUCK RENTAL
For special Beep Baseball World Series van and car
rental rates, please call:
Mary Lombardo: 614-237-5800 Ext: 254
or send Email requests
to: mlombardo@thriftycmh.net
NOTE: All inquiries should reference "Central
Ohio Beep Baseball Association".
also, August is the busiest
month of the year, so reservations should be made
early.
15-PASSENGER VANS:
Weekly Rate: $450 with 200 miles per day limit
($0.20 per mile overage charge)
Daily Rate: $79.95
OTHER VEHICLES:
Compact: $119.99 weekly
Mid-Sized: $159.99 weekly
Full Size: $172.99 weekly
Ohio Sales Tax is 6.75%. A 5.71 airport tax will apply for pick up
outside the
airport terminal. A 10.19% airport
tax will apply for pick up in the airport
terminal. A garage recovery fee of
$3.50 and a licensing fee of $0.27 per day
will also apply.
Present: Ed “Doc”
Bradley, Michael Garrett, Stephen Guerra, Dan Kelley, Tim Hibner,
John Lykowski, Joe Wood, Wilbert Turner, Jeff Dell,
Kevin Barrett, Jim Wolfe, Ken Bailey, Seth Clark, Dave Smolka,
Terri Smolka, Jeana Weigand.
Not present:
Roy Trujillo, Kari Biesendoerfer, Neal
McDonald, Sam McKenzie, Kevin Sibson.
Guests: Linda
Barrett, Jan Traphagan, Dave Loyd
(WCRS radio), Leonard Williams.
Call to order.
Invocation.
Secretary’s report read. Motion to accept as read, 2nd,
passed.
Treasurer’s
report (Excel Spreadsheet) read. Motion
to accept as read, 2nd, passed.
John Ross Endowment report read. Motion to accept as read, 2nd,
passed.
Discussion of funds transfer from Tournament fund untabled. Jim Wolfe
motioned to cap the Tournament Fund at $25,000.00. Any money in excess of that amount is to be
split 50/50 between the General Fund and the John Ross Endowment Fund. 2nd, discussion,
passed.
Wilbert Turner mentioned a large amount of funding
available in
Tournament Committee:
Report for the 2004
2005: No host
city bid.
2006:
Tentative bids from
Tournament Committee GUIDELINES for AWARDS
read. Discussion. Motion to accept as read, 2nd,
passed with one opposed.
Motion for the NBBA to have a NBBA World Series
medallion made with the cast design the same as the NBBA official patch. Once purchased (in bulk to offset the cost of
the casting), these would be forwarded to each host city to be used for their
awards and would only need to be engraved on the backs. 2nd,
passed.
Tournament committee BANQUET GUIDELINES read, with
the addition of “key
personnel” to be included by the host cities.
Motion to accept as read, 2nd, passed.
ADJOURN for lunch.
Projects Committee: Motion made to submit and IRS application to
allow the NBBA to provide a $250 scholarship, 2nd. Discussion. Friendly amendment to
change the criteria for scholarship eligibility to “3.0 or B average”. Motion passed, one opposed.
Motion to form a committee for
scholarship review consisting of Jeff Dell, Neal McDonald, Wilbert Turner,
Michael Garrett, Stephen Guerra and Dan Kelley, 2nd. Due to even number, amend to remove Neal from
that list, 2nd. Motion withdrawn.
Motion to form a committee
for scholarship review for no more than a 2-year term, 2nd.
Discussion. Friendly amendment “for a
renewable 2 year term”, 2nd.
Comment: make the committee
regionalized. Since appointed by the
President, this should not be a problem.
Motion with the amendment passed.
By-Laws Committee:
Will be bringing up changing the definitions of child and family
memberships and making them “sustaining members” and regular members will be
“members-at-large” for vote at the 2004 General Assembly.
Still working on checking
the wording of the by-laws to coincide with the NBBA Articles of Incorporation. Motion to accept report as read, 2nd,
passed.
Membership:
17 teams registered as of March 1st. Due to the lateness of the
fall newsletter mailing, extending deadline to April 1st. Will be contacting teams
not registering for the 2004 season that registered for the 2003 season.
Balls and Equipment:
New Committee Chair: Tim Hibner.
Bases: have 4
–5 orders with bases but no electronics.
Committee response is that we borrow the electronics from the NBBA bases
so can fill the orders ASAP. Options for
future orders are to supply the empty bases along with specific instruction for
building the electronics at a discounted price.
Also plan to provide these instructions on the NBBA website. Committee requests that we create an official
NBBA equipment invoice/list to travel with the equipment from host city to host
city.
Jim Wolfe requests that we accept and ship orders
with an original signed Purchase Order from schools, universities and
government agencies. Motion to accept these on a 1-year trial basis and
re-evaluate at that time, 2nd, passed.
Hall of Fame:
Motion to update the Baseball Hall of Fame’s Beep Baseball Display and
replace the current photo with each year’s offensive MVP stating his batting
average, 2nd. Friendly
amendment “each year’s Offensive and Defensive MVP’s and their stats”, 2nd,
passed. Amended motion passed.
Nominating:
New Committee Chair: Dan Kelley.
Currently 3 nominations for board members: Leonard Williams, Stephen Guerra and Wilbert
Turner. One nomination for each of the
executive positions: President: Doc Bradley, 1st Vice: Kevin Barrett, 2nd Vice: Dave Smolka,
Secretary: Jeana
Weigand.
Rules:
Nothing to report.
PR: Lions
Club International Foundation grant going well and is
in final stages. Hoping
for response by the 2004 World Series.
Blind schools response has been good.
July 9-12 is Fanfest in
****** patch
amendment: “Only a one time allotment of
20 patches will be sent to teams registering with the NBBA.”, 2nd. Discussion, passed.
Motion to sell patches to NBBA members for $2/each
and to NBBA non-members for $5/each, 2nd, passed. Considering new web host for our website to
get better service. Will
work on a table format for the equipment listings to get better viewing of the
contact for each piece of equipment and the patches. Motion for the current website gurus to
investigate the option of having “team pages” added to the website, 2nd,
passed.
Pioneer: not
present, no report given.
Old Business:
Regarding the issue of minors pitching in the NBBA: a waiver for anyone under 18 years of age
(MINORS) participating with any team and having on-field duties will be
required by the NBBA. These will be
provided for each team. Doc appointed a
committee (Seth Clark, chair, Tim Hibner and Jim
Wolfe) to present a “policy for minor pitchers in the NBBA” to the board in
August.
Definition/ responsibilities for the Head Umpire untabled. Discussion. Motion withdrawn.
The 2003 General Assembly voted for NBBA sanctioning
and fees for regional tournaments. Motion to table the implementation of the
“NBBA sanction” until the Board can investigate it further. 2nd, passed.
Motion to appoint a
committee to develop guidelines and criteria for NBBA sanctioning, 2nd,
discussion, passed. Doc appoints Jeff Dell- chair,
Dan Kelley and Kevin Sibson.
Umpire evaluation forms used in the 2003 World
Series were discussed. Teams will be
re-issued instructions on use through team contacts and at the coaches and
captains meeting at the World Series.
New Business:
Motion to create a new NBBA award called the “Dan
Tracy Award” to be given as the “Umpire Achievement Award” to the top ranked
umpire at each World Series, 2nd.
Discussion.
Meeting turned over to Dave Smolka so Doc
could participate in the discussion. What
criteria will be used to determine this “winner”? Should we make it a “volunteer (officials)”
instead of an “umpire” award? “Officials
defined as any neutral on-field volunteer (scorekeeper, field or head ump, base
judge or base switch operator). Motion
amended to “outstanding field official”, 2nd, passed.
Amended motion to give the “Dan Tracy Award” to the
outstanding field official at each World Series passed. Meeting turned back over to Doc. Motion to add an additional space at the
bottom of the Umpire evaluation form so each team can write in the name of the
outstanding field official (scorekeeper, base switch operator, base judge,
field or head umpire) from that game, 2nd, passed. Instructions will be given to team contacts
and will be mentioned at General Assembly and the Coaches
& Captains meeting.
Motion to change the name of the NBBA Sportsmanship
Award to the “George Haas Sportsmanship Award”, 2nd, passed.
Motion to have John Lykowski purchase the “Dan Tracy Award” when he purchases the
Jim Quinn Award, 2nd, passed. Doc
appoints a committee of John Lykowski, Michael
Garrett and Kevin Barrett to determine the wording and design of the “Dan Tracy
Award”.
Motion to set aside $1600.00
in the budget for the purchase of a new NBBA laptop computer for World Series
stats and secretary use. (The current program for WS stats will not run on the current
laptop.) Discussion on what to do with
either the older or current laptop after the new one is purchased. Motion to pass the current
laptop to the Hall of Fame Committee and silent auction the older laptop once
the new laptop is purchased, 2nd, defeated. Motion to pass the current laptop to the Hall
of Fame Committee once the new laptop is purchased, 2nd,
passed.
Motion to form a “competition
committee”, responsible to the Rules Committee, to work on improving the game
of beep baseball (competitive nature of the game), 2nd. Discussion. Make it a Rules sub-committee and have it
function between World Series tournaments.
Motion passed. Doc appoints Jan Traphagan- Chair, Stephen Guerra, Wilbert Turner, Michael
Garrett and Seth Clark to serve on this committee.
Discussion about the NBBA
providing a pool of qualified and reliable Head Umpires and Scorekeepers at
each World Series. Motion for the NBBA to
reimburse (such as lodging) to repeat volunteers at a World Series, 2nd,
Discussion: number at each Series,
stipend, required to be NBBA members, stipend/day beginning when or just a
minimum stipend, funds to come from tournament fund. Amend motion to $35/day stipend beginning on
General Assembly day – withdrawn. Amend
motion to $35/day to volunteers with at least 2 years of service from General
Assembly through Saturday – withdrawn.
Amend motion to NBBA reimburse a stipends to repeat head umpires and
scorekeepers at a World Series at a rate of $35/day beginning General Assembly
day through Saturday, 2nd, passed.
Currently have 9 members who would qualify.
Fundraising issue:
discussed raffles, grants, hiring professional fundraiser(s). Nothing decided at this time.
Jim Wolfe mentioned a “digital picture box” (approx.
$300 cost) to potentially use for the Baseball Hall of Fame display. It would allow us to show a variety of
pictures versus only a few.
Motion to reimburse traveling board members, 2nd,
passed.
Motion to publish the newsletter, 2nd,
passed.
Raffle tickets distributed to each board member.
Motion to adjourn.
For these details contact the NBBA Secretary
Committee
Chairpersons:
Nominating: Dan Kelley
By-Laws: Stephen Guerra
Projects: Neal McDonald
Public
Relations: David Smolka
Membership: Jeana Weigand
Balls &
Equipment: Tim Hibner
Rules: Jim Wolfe
Hall of Fame: Kevin Barrett
Budget &
Finance: John Lykowski
Last revised: